March 5, 2024

10 Things to Consider When Booking Your Wedding Day Music

By Toast Live

Your wedding day is a once-in-a-lifetime event, and the right music sets the tone for every memorable moment. Whether you’re opting for live musicians, a DJ, or a combination of both, choosing the perfect musical accompaniment requires careful consideration. Here are some key factors to keep in mind when booking your wedding day music.

  1. Personal Taste and Style
    Consider your personal music preferences and style as a couple. Do you lean towards classical elegance, or are you more inclined towards contemporary hits? Understanding your shared musical tastes will help you select music that resonates with both of you. It’s equally important to think about your guests and what will get everyone on the dance floor at the reception!
  2. Venue Acoustics and Space
    The acoustics of Southend Barns play a crucial role in how the music will be experienced. For instance, the Threshing Barn will suit a full live band, while an intimate event in The Dairy Barn can be better suited for acoustic performers. Consider the space and its acoustics when making your musical choices, using an experienced agency like Toast can help to guide you with this.
  3. Ceremony vs. Reception
    Different parts of your wedding day require different musical moods. Reflect on the ambiance you want to create during the ceremony, cocktail hour, and reception. For instance, the ceremony may benefit from live classical music such as a harpist, while the reception may call for upbeat, danceable tunes from a DJ or a live covers band.
  4. Budget Considerations
    Music is a significant aspect of your wedding expenses. Determine a budget for your musical arrangements early in the planning process. This will help you narrow down your options and ensure you allocate funds appropriately. The team at Toast can deliver the perfect act to suit any budget. Getting a handle on your entertainment budget will mean that you can build a package that maximises your budget. For example, most daytime acts will cover your ceremony and drinks reception so do always ask about packages.
  5. Versatility of Musicians or DJ
    Consider how versatile your chosen musicians or DJ are. Can they adapt to different musical genres and styles? A versatile performer will be able to cater to the diverse tastes of your guests, ensuring everyone has a great time. Experienced acts can elevate your ceremony plus up to two 45-minute sets for your drink’s reception. In the evening, bands typically offer two sets lasting 60 minutes each or three sets of 40 minutes each. Toast’s bespoke DJ packages can provide the music for the entire evening celebration, with live musicians joining in throughout the night which really gives you bang for your buck!
  6. Communication and Coordination
    Clear communication with your chosen musicians is essential. Discuss your preferences, special requests, and any specific songs you want included. Ensure they understand the flow of your wedding day and can seamlessly transition between different segments.
  7. Experience and Reviews
    When selecting musicians or DJs, prioritise professionalism. Look for experienced musicians and DJs with a track record of successful weddings. You want to see reviews from other couples, samples of their musician’s work, and ensure they have the experience required to elevate your wedding. A seasoned pro from Toast will adapt to the flow of your day seamlessly.
  8. Backup Plans
    Always have a contingency plan in case of unforeseen circumstances. Musicians may fall ill, or technical issues may arise. Discuss backup options with your performers or have a plan in place with your wedding planner. Booking with Toast is a secure way to ensure your musicians are contracted correctly, deliver on the day and will always have a back up plan!
  9. Licensing and Contracts
    Ensure that your chosen musicians or DJ have the necessary licenses to perform at your venue. Review contracts thoroughly to understand the terms, including payment schedules, cancellation policies, and any additional fees.
  10. Rehearsals and Sound Checks
    Schedule rehearsals or sound checks with your musicians or DJ before the wedding day. This ensures that everyone is on the same page and that the sound levels are balanced for optimal quality. Toast musicians and DJs work with Southend Barns regularly, making for a smooth set up and sound check.

By considering these important factors, you’ll be well-prepared to choose the perfect musical accompaniment for your special day. Remember, the right music enhances the overall experience and creates lasting memories for you and your guests. Working with an experienced team like Toast gives you the peace of mind that everything from contracting, timings and back up plans are all in place so you can focus on enjoying your big day.

For more info, visit

, 10 Things to Consider When Booking Your Wedding Day Music

Photo credit: Kevin Watkins Photography

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